How To Protect Your Data With Office 365
Many organizations are either considering or deploying Office 365 to create, edit, share and collaborate on the cloud. As you can access your applications on any device from anywhere in the world, it’s the ideal solution for those looking to improve their company performance, efficiency and communications.
While the cloud computing service can provide a more secure and efficient data storage method, Office 365 can still fall vulnerable to a security breach without the right tools. It is, therefore, vital for an organization to identify how they can secure their Office 365 environment. For this reason, we’re looking at the many steps a business can take to protect their data with Office 365.
Office 365 Email Security
Microsoft Office 365 provides a multitude of advantages to businesses. Sadly, its email archiving service can lack the level of security and functionality most modern businesses require to secure their valuable data. One of the biggest problems with Microsoft Office 365 archiving is redundancy. While it can store multiple copies of messages, they will live in one environment, which results in a single point of failure. It also offers limited eDiscovery and compliance capabilities, as well as insufficient migrating and managing legacy data archives.
However, you should not let these disadvantages deter you from subscribing to Office 365, because there are third-party archiving solutions that can provide the level of storage and management you need to aid Office 365’s performance.
Meet Compliance Policies
If you’re looking for the right third-party tools, we recommend the CloudFlex Archive Solution, which can provide a business with Office 365 encrypted email. This tool can improve your email security by providing three encrypted copies of each email, which will be stored in separate locations.
You can, therefore, protect your sensitive data once it leaves your system, so your organization can continually adhere to compliance standards and policy rules. The encryption process will also be performed automatically, so you can send an email without having to worry about sensitive information falling into the wrong hands. What’s more, you will be able to source any sent or received emails in a matter of seconds, which can improve business performance while reducing the time to respond to compliance, litigation and eDiscovery requests.
There are many third-party tools and controls that allow businesses to manage their security, compliance and cloud governance. You can, therefore, grant Office 365 access based on a user’s role assignment. A business owner has the option to delegate administrative control across the enterprise, as different users will have different authorization levels to use various Office 365 applications and actions.
One of the best ways to protect your Microsoft Office 365 environment is with multi-factor authentication, which can heighten your security by requiring a user to enter a second verification password to enter the cloud solution. The second verification could be a password or PIN that confirms a user’s identity.